I’m about to begin planning for a new project. This one’s a bit complicated, in that we’re going to roll out different functions at different points in time. Each go-live will be the culmination of a phase, and of course, each phase includes various stages. Of course, there will be two major upgrades during the course of the overall project – this is Workday, after all, and they do three a year. Even better, we’re doing both U.S. and Canadian payroll, so we have to figure out how to run parallel tests against the two current payroll systems. There are a total of four systems with current data to be converted, plus a bunch of integrations to other system to be developed. There are even several completely new integrations which will replace current processes that are entirely manual. Does your head hurt yet?
Obviously, I need to look at this graphically in order to identify the interactions and possible dependencies. So, I used Visio to plot a view of the timelines of the four phases and the two upgrades. The next step is to identify the deliverables for each phase, build a WBS, and then try to schedule it out. Along the way, I need to develop a management plan for the various implementation tenants (Workday-speak for “instances of the software”). I’ll also need work with Scott, the Conversion God, to figure out the details of migrating phases 2 through 4 to a working production system. We do it when we need to, but three times in four months will require some detailed planning. Especially for the payroll phase, as we bring in year-to-date balances from multiple sources.
You might see some more posts on this project, as it evolves and as time permits.